Hosted SharePoint Services - Key Features and Benefits

Hosted SharePoint services or Microsoft SharePoint Online is essentially an online collaborative tool for businesses to share knowledge, work on documents and to manage important information. Utilising cloud functionality, it creates a single point at which company employees can collaborate on projects, access resources and share ideas, ultimately helping to improve productivity and the output of the workforce.

One of the major benefits of SharePoint is that it is usable by practically everyone in the company. This could be colleagues located in separate departments or even those posted around the world meaning that access to all of the company's resources is always readily available. Equally, the flexibility of SharePoint allows businesses to quickly create satellite offices or incorporate new acquisitions. By avoiding the time and cost of purchasing and implementing servers or deployments, businesses can effectively respond to any new opportunities, no matter where they are in the world.

As with many of the Microsoft products, SharePoint is easily implemented into the majority of business environments as workers are typically used to and comfortable with the Microsoft user experience. Subsequently the amount of time dedicated to training is kept to a minimum.

SharePoint Online allows users to create and manage multiple sites all focused toward different projects, ensuring that only those that require access receive it. These sites act as the repository for all documentation regarding that project, allowing workers to collaboratively undertake the tasks in hand efficiently.

Some of the most useful features for project manager include shared online work spaces, extensive document libraries, standard blog and wiki templates as well as integration with Microsoft Office software. When this is combined with email alerts for document changes and additions, managers can effectively monitor and assess the progress of a project instantly, allowing them to make considered decisions in real time that will benefit the project and more widely, the business.

A clear benefit is that Microsoft takes control of all of the ongoing maintenance and upgrades to the infrastructure. The result being less time and money devoted to infrastructure within the business, and more time spent on achieving company goals and targets.

The adoption of SharePoint in a business brings numerous benefits; increased productivity and effective collaboration are certainly two of the major advantages, whilst reduced infrastructure costs and enhanced project efficiency are also considerable gains.

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Posted in: Benefits,Features,Hosted,Services,SharePoint